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Advised Funds Grants Associate
(Fulltime / Non Exempt)
JOB SUMMARY
Created from the merger of Peninsula Community Foundation and Community
Foundation Silicon Valley, Silicon Valley Community Foundation brings together the complementary
strengths of each foundation to create a greater impact than either CFSV or PCF could realize alone.
As a result, the community foundation emerged as a center for philanthropy providing world-class
services to donors and nonprofits and inspiring greater civic participation throughout the San Mateo
and Santa Clara counties.
JOB SUMMARY
Reporting to the Director of Grants Administration of Silicon Valley Community
Foundation, primary responsibilities include client service, data entry, grant research and processing.
The associate is responsible for processing grant recommendations submitted by the community foundation’s
donor advised fund holders. This position also serves as backup for other grants associates as needed.
Salary range: $16.83-$19.23 per hour. Wage to commensurate with experience.
RESPONSIBILITIES
- Process donor advised and competitive grants, including data entry, conducting due diligence
and verifying grant compliance.
- Answer customer inquiries regarding grant status and procedures, and requests for information by phone,
email and in person.
- Ensure timely approval of grants each week.
- Provide timely, responsive and professional customer service to assigned relationships.
- Prepare grant award letters, collate, and mail with checks.
- Prepare wire transfer letters for wired grants.
- Cross-train and provide backup to other grants associates (i.e., word process and mail merge grant
letters and donor correspondence).
- Assist in keeping advised fund grant processing procedures manual current.
- Assist with special projects as needed.
- Assist other staff with generating and maintaining Word templates.
QUALIFICATIONS
- Two years college with an AA Degree or relevant work experience.
- Experience with customer service and web-based research desirable.
- Attention to detail and proven ability to perform tasks independently with a high degree of accuracy.
- Strong computer skills with experience in Word, Excel, Database, Outlook and PowerPoint.
- Proven ability to organize tasks and work flow and to meet deadlines.
- Excellent verbal and written English communication skills.
- Proven ability to work with a diverse group of people in a multicultural environment.
- Ability to work as a team member in varied activities and projects.
- Initiative, good judgment, and ability to work with humor even when under pressure.
- Strong sense of office protocol.
WORK ENVIRONMENT / PHYSICAL DEMANDS
The work environment characteristics described here are representative of those
an employee encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit;
use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
The employee frequently is required to walk. The employee regularly stands. The employee must regularly
lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision,
color vision, peripheral vision, depth perception, and the ability to adjust focus.
The noise level in the work environment is usually moderate. Travel is required
APPLICATION PROCEDURE
Submit a cover letter explaining your interest in the position and what you would
bring to Silicon Valley Community Foundation. Send cover letter and resume as Word documents via email
only to humanresources@siliconvalleycf.org with the position title
"Advised Funds grants Associate" in the email subject line.
Application deadline: open until filled.
Silicon Valley Community Foundation is an equal opportunity employer.
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