Business Services Associate
(Full Time / Non Exempt)

JOB SUMMARY

Created from the merger of Peninsula Community Foundation and Community Foundation Silicon Valley, Silicon Valley Community Foundation brings together the complementary strengths of each parent foundation to create a greater impact than either could realize alone. As a result, Silicon Valley Community Foundation emerges as a center for philanthropy providing world-class services to donors and nonprofits and inspiring greater civic participation throughout San Mateo and Santa Clara counties.

Reporting to the Senior Director of Business Services, the Business Services Associate will assist a team dedicated to business relationships as well as support the community foundation’s Corporate Advised Funds’(CAF) and Customized Philanthropy Services clients’ programs. The community foundation partners with ~40 corporations, many of which offer competitive grant programs.

Salary range: $16.83 - $20.19 per hour. (Approximately $35,000 - $42,000 annually, based on a 40-hour workweek) Wages to commensurate with experience.

RESPONSIBILITIES

• Track applications to and grants made from the community foundation’s corporate advised funds. Maintain necessary documentation in grantee files.
• Prepare corporate client and grantee correspondence, including grant award and decline letters, grant agreements; electronically file copies of all such correspondence.
• Prepare detailed reports and spreadsheets concerning corporate advised fund grantmaking.
• Update grants database information in an accurate and timely manner.
• Track and manage grantee final reports.
• Act as liaison with the community foundation’s grants and gifts administration staff concerning grant processing.
• Review grant proposals, grantee reports and requests for grant payments to ensure all necessary documents are included.
• Review and edit grant proposal summaries for corporate advised funds.
• Help respond to daily inquiries from corporate donor advised funds, grantees, Customized Philanthropy Services clients and other constituents.
• Develop and prepare presentations, including necessary supporting documentation.
• Develop and continually update procedures to enhance efficiency in corporate grant processing and for the overall department.
• Track expenses and ensure accuracy of department budget.
• Assist in the coordination, set-up and clean-up for various meetings.
• Assist Business Services staff as needed to accomplish department goals.
Support the Communications and Development Division and Silicon Valley Community Foundation meet its goals.

QUALIFICATIONS

• Bachelor’s degree.
• Experience with Blackbaud data-base highly desirable.
• Excellent computer skills with experience in Word, Excel, Outlook, PowerPoint and ASP website database applications such as Cybergrants. Must be able to prepare and merge letters in Word. Must be able to create and manage Excel spreadsheets for client purposes.
• Excellent verbal and written English communication skills.
• Attention to detail and superior organizational skills.
• Proven ability to multitask in a fast-paced environment and proactively manage work flow to meet deadlines.
• Proven ability to work independently with a high degree of accuracy, accept responsibility and follow through on assignments.
• Excellent interpersonal skills with an ability to work with diverse people and groups in multicultural environments.
• Ability to work as a team member in varied activities and projects.
• Initiative, good judgment, and ability to work with humor even when under pressure.
• Strong sense of office protocol.
• Ability to adapt to new and changing situations.

WORK ENVIRONMENT / PHYSICAL DEMANDS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee regularly stands. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The noise level in the work environment is usually moderate. Travel is required.

APPLICATION PROCEDURE

Submit a cover letter explaining your interest in the position and what you would bring to Silicon Valley Community Foundation. Send cover letter and resume as Word documents via email only to humanresources@siliconvalleycf.org with the position title "Business Services Associate" in the email subject line.

Application deadline: open until filled.

Silicon Valley Community Foundation is an equal opportunity employer.